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Mandatory Disclosures - Mobile

Mandatory Disclosures

Copy of the Application uploaded on DEB Web Portal

SELF-REGULATION THROUGH DISCLOSURES, DECLARATIONS AND REPORTS AS PER PART III OF UNIVERSITY GRANTS COMMISSION (OPEN AND DISTANCE LEARNING PROGRAMMES AND ONLINE PROGRAMMES) REGULATIONS, 2020

A Joint Declaration By Authorised Signatories

a. The establishing Act and Statutes there under or the Memorandum of Association, as the case may be or both of the Higher Educational Institution, empowering it to offer programmes in Open and Distance Learning mode and/or Online mode
b. Copies of the letters of recognition from Commission and other relevant statutory or regulatory authorities
c. Programme details including brochures or programme guides inter alia information such as name of the programme, duration, eligibility for enrolment, programme fee, programme structure
d. Programme-wise information on syllabus, suggested readings, contact points for counselling/mentoring, programme structure with credit points, programme-wise faculty details, list of supporting staff, list of Learner Support Centres with addresses and contact details (for Open and Distance Leaning mode), their working hours and counselling (for Open and Distance Learning mode)/mentoring (for Online mode) Schedule
e. Important schedules or date-sheets for admissions, registration, re-registration, counselling/mentoring, assignments and feedback thereon, examinations, result declarations etc
f. Detailed strategy plan related to Online programme delivery, if any including learning materials offered through Online and learner assessment system and quality assurance practices of Online learning programmes
g. The feedback mechanism on design, development, delivery and continuous evaluation of learner-performance which shall form an integral part of the transactional design of the Open and Distance Learning mode programmes and/or Online programmes and shall be an input for maintaining the quality of the programmes and bridging the gaps, if any
h. Information regarding all the programmes recognised by the Commission
    Not Applicable
i. Data of year-wise and programme-wise learner enrolment details in respect of degrees and/or post graduate diplomas awarded
    Not Applicable
j. Complete information about 'Self Learning Material' including name of the faculty who prepared it, when was it prepared and last updated for Open and Distance Learning Programmes; Similarly information about 'E-Learning Materials' in 4 quadrants in case of Online programmes
k. A compilation of questions and answers under the head 'Frequently Asked Questions' with the facility of online interaction with learners providing hyperlink support for Open and Distance Learning Programmes and Online Programmes
l. list of the 'Learner Support Centres' along with the number of learners who shall appear at any examination centre and details of the Information and Communication Technology facilities available for conduct of examination in a fair and transparent manner, for Open and Distance Learning programmes Not Applicable
m. list of the 'Examination Centres' along with the number of learners in each centre, for Open and Distance Learning programmes; Not Applicable
n. Details of proctored examination in case of Online programmes for all the exams
o. Details of proctored examination in case of end semester examination or term end examination of Open and Distance Learning programmes Not Applicable
p. Academic Calendar mentioning period of the admission process along with the academic session, dates of continuous and end semester examinations or term end examinations
q. Reports of the third-party academic audit to be undertaken every five years and internal academic audit every year by Centre for Internal Quality Assurance Need to check whether its required before approval Not Applicable
A Joint Declaration By Authorised Signatories

Application Process Documents

University Approvals & Recognition

Centre for Distance and Online Education (CDOE)

Centre for Internal Quality Assurance (CIQA)

  • Statutory Approvals for CIQA establishment
  • Constitution and Composition Orders
  • Vision: To foster an academic environment where quality is ingrained in every process of the University's online education delivery, ensuring excellence and satisfaction for all stakeholders.
  • Mission: Conduct periodic academic and administrative audits for continuous improvement; promote accountability, self-assessment, transparency and autonomy; leverage modern technology to automate quality-related workflows; develop and refine protocols based on stakeholder feedback; enhance the capabilities of both academic and administrative staff through targeted training and capacity building.
  • Objective: The objective of Centre for Internal Quality Assurance is to develop and put in place a comprehensive and dynamic internal quality assurance system to ensure that programmes of higher education in the Open and Distance Learning mode and Online mode being implemented by the Higher Educational Institution are of acceptable quality and further improved on continuous basis.
  • Functions:
    The functions of Centre for Internal Quality Assurance would, inter alia, include the following, namely:-
    1. To maintain quality in the services provided to the learners.
    2. To undertake self-evaluative and reflective exercises for continual quality improvement in all the systems and processes of the Higher Educational Institution.
    3. To contribute in the identification of the key areas in which Higher Educational Institution should maintain quality.
    4. To devise mechanism to ensure that the quality of Open and Distance Learning programmes and Online programmes matches with the quality of relevant programmes in conventional mode.
    5. To devise mechanisms for interaction with and obtaining feedback from all stakeholders namely, learners, teachers, staff, parents, society, employers, and Government for quality improvement.
    6. To suggest measures to the authorities of Higher Educational Institution for qualitative improvement.
    7. To facilitate the implementation of its recommendations through periodic reviews.
    8. To organise workshops/ seminars/ symposium on quality related themes, ensure participation of all stakeholders, and disseminate the reports of such activities among all the stakeholders in Higher Educational Institution.
    9. To develop and collate best practices in all areas leading to quality enhancement in services to the learners and disseminate the same all concerned in Higher Educational Institution.
    10. To collect, collate and disseminate accurate, complete and reliable statistics about the quality of the programme(s).
    11. To ensure that Programme Project Report for each programme is according to the norms and guidelines prescribed by the Commission and wherever necessary by the appropriate regulatory authority having control over the programme.
    12. To put in place a mechanism to ensure the proper implementation of Programme Project Reports.
    13. To maintain a record of Annual Plans and Annual Reports of Higher Educational Institution, review them periodically and generate actionable reports.
    14. To provide inputs to the Higher Educational Institution for restructuring of programmes in order to make them relevant to the job market.
    15. To facilitate system based research on ways of creating learner centric environment and to bring about qualitative change in the entire system.
    16. To act as a nodal coordinating unit for seeking assessment and accreditation from a designated body for accreditation such as NAAC etc.
    17. To adopt measures to ensure internalisation and institutionalisation of quality enhancement practices through periodic accreditation and audit.
    18. To coordinate between Higher Educational Institution and the Commission for various quality related initiatives or guidelines.
    19. To obtain information from other Higher Educational Institutions on various quality benchmarks or parameters and best practices.
    20. To record activities undertaken on quality assurance in the form of an annual report of Centre for Internal Quality Assurance.
    21. It will be mandatory for Centre for Internal Quality Assurance to submit Annual Reports to the Statutory Authorities or Bodies of the Higher Educational Institution about its activities at the end of each academic session. A copy of report in the format as specified by the Commission, duly approved by the statutory authorities of the Higher Educational Institution shall be submitted annually to the Commission.
  • Meeting Calendar & Documents
    Academic Year 2024-25
    1st Meeting Notice & Minutes Action Taken Report
    2nd Meeting Notice & Minutes Action Taken Report
    3rd Meeting Notice & Minutes Action Taken Report
    4th Meeting Notice & Minutes Action Taken Report
    5th Meeting Notice & Minutes Action Taken Report
    Academic Year 2025-26
    1st Meeting Notice & Minutes Action Taken Report
    2nd Meeting Notice & Minutes Action Taken Report
    3rd Meeting Notice & Minutes
  • Content Review Committee (CRC) Formation
  • Event Reports of the Workshops organised by CDOE & CIQA
  • Reports of feedback obtained from the various Stakeholders
    Feedback obtained from Faculty members Feedback obtained from Students Feedback obtained from Industry Experts
    Action taken report on Feedback obtained from various stakeholders
  • Compliance Document of the LMS platform developed for Online Programmes

Approvals of the Statutory Authorities of University

Governance of Online Programmes